How Cal Wadsworth Construction Made Scheduling a Team Skill

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THE CHALLENGE

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Scheduling That Didn’t Scale

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At Cal Wadsworth Construction, scheduling relied heavily on legacy tools like Primavera P6. While powerful, those platforms were expensive, difficult to learn, and limited to a small number of expert users.

That meant:

• Scheduling knowledge was siloed
• Schedules were often shared as static PDFs
• Project teams couldn’t easily update or contribute
• Training new schedulers required significant time and cost

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“We wanted everyone, project managers and superintendents included, to understand scheduling,” said Chris Wadsworth. “But the software made that almost impossible.”

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WHY PLANERA

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Cal Wadsworth Construction needed a scheduling tool that was powerful but approachable - something the whole team could actually use.

Planera immediately stood out for two reasons:

• A visual whiteboard-style canvas that mirrors how teams naturally plan projects
• A cloud-based dashboard that shows all project schedules in real time
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“You can log in and instantly see every project and when it was last updated,” Chris explained. “No more asking for the latest PDF.”

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THE IMPACT

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Better Schedules, Built by the Team

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With Planera, scheduling became a shared responsibility instead of a bottleneck.

• Project managers now build their own schedules
• Superintendents update progress directly from the field
• Schedules are updated weekly, often daily
• Leadership has real-time visibility into project health
• Even team members with no prior scheduling experience were able to build critical path schedules quickly.
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“I built a logical critical path schedule in about 20 minutes,” Chris said. “That just wasn’t possible before.”

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A More Confident Way to Build

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Today, Cal Wadsworth Construction uses Planera on every new project to keep schedules accurate, current, and connected to what’s actually happening in the field.

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“When schedules are live and updated by the people doing the work, you can spot issues earlier and stay on track,” said Chris. By removing the complexity of traditional scheduling software, Planera helped Cal Wadsworth Construction turn scheduling into a tool for scale. Not a barrier to growth.

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